PEI

Town moves to paperless office

The town council in Stratford, P.E.I., approved a motion Wednesday night to move its documents from paper to computer, but while environmentally friendly, the system won't be cheap.

The town council in Stratford, P.E.I., approved a motion Wednesday night to move its documents from paper to computer, but while environmentally friendly, the system won't be cheap.

The new system will essentially create a cyber-office that can be accessed from any computer with an internet connection. Finance chair Emile Gallant is looking forward to the new way of doing things.

"I don't want to bring all these papers home. At home I'm told where to put the papers and all that because I've got too many of them," said Gallant.

"I'd rather go online and if I need a document I'm looking for I can go find it there. I don't have to go through papers and say, is it here, is it there?"

Council is paying a British Columbia software company $6,000 to install the new system, and another $6,000 a year to operate it. Once it's up and running, councillors will be able to access all town business — letters, reports, agendas, budgets — through a secure portal from any computer connected to the internet.

"It does cost a little money, but it's also going to be a very good system for the town staff in managing all the files," said Gallant.

"If I want to go on and do a search for a letter that we got eight months ago, I don't have to call staff or go looking for it."

Gallant said while some councillors might prefer to get documents on hard copy, everyone is willing to give this new approach a try.

The system will be operational within a couple of months.

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