Marketplace
Image of a man holding up a protest sign that says "I'm fed up".
Marketplace presents tips on how to complain and get results. We’ve got advice from people who’ve seen it all: customer service insiders. And we head to New York for tips from a professional complainer. If you’re unhappy with customer service, this story will arm you with strategies that are guaranteed to get results.

CBC MARKETPLACE: SERVICES » CUSTOMER SERVICE
Everything you've ever wanted to know about complaining but were afraid to ask
Broadcast: February 20, 2005

Customer service… Remember when it existed?

Marketplace has decided to tackle this hot button issue by teaching you how to complain.

We’ve gathered together advice from people who’ve seen it all – customer service insiders:

We also decided to visit our neighbours to the south for a crash course in complaining. After all, is there a better place for some complaining training than the complaint capital: New York, New York? That's where we caught up with our professional complainer, who had a heap of advice to unload.

If you’re unhappy with customer service, read through our interviews from the experts, arm yourself with strategies guaranteed to get results, and if you think you’re a complaining ace, take our quiz to test your complaining skills.

TOP TEN TIPS FOR COMPLAINING

10) Start with the Supervisor
Work your way up with your complaint. If a person can’t help you, ask for their supervisor. If they can't help you, ask for their supervisor. If you've entered the complaint centrifuge via a call centre, follow the script of our call centre insider: 'There’s got to be somebody there supervising you guys. You put me through to them now.'

9) Be Persistent
Don’t give up on your complaint. You may get frustrated, you may feel like you’re getting nowhere in your quest – but keep your eye on the prize: customer satisfaction. As our on the shop floor insider explains, just when you think you've hit the wall with your complaint, 'the manager comes in and ... says 'Fine, we’ll give you a refund, no problem.'

8) Don’t Get Angry
If you're tempted to blow your top, stop. No one likes dealing with a jerk – and as our professional complainer says, ‘When somebody’s screaming and yelling, they’re not making sense most of the time… It’s much more threatening to stay calm than it is to scream and yell.’

7) Don’t Let Them Put You on Hold
No one wants to hang out in on-hold limbo. For starters, there's no guarantee you'll ever have your call picked up again. "You have every right to tell them not to put you on hold," says our call centre insider.

6) Avoid the Sympathy Trap
You’re on a roll. Your complaining effectively and you’re winning ground. And then the person you’re complaining to drops the sympathy card (which generally involves a lot of nodding and phrases like: “That must be frustrating” or “I an understand why you’re upset.”) It’s a tactic, says our call centre insider. They’re not trying to be nice - “they’re just trying to control the conversation.”

5) Write to the top
Our professional complainer says writing a letter is a far better method of complaining that voicing your beef over the phone: "I really think the phone is an ineffective way to complain. I always go right to the top and I always let it filter back down to where it should be handled to begin with. When you use the phone, other people have the ultimate weapon: they can hang up on you… And there’s no record that you called."

4) Document Everything
As you move your complaint up the ladder, it's important that you keep detailed notes of all your interactions with the company, including when you spoke with them, what was said, and with whom you spoke (get their full name!) Our professional complainer says "it’s really crucial" that you keep tabs everything, "because when you do escalate the complaint to a higher level, you need to know who you spoke to. That way, they know that they’re accountable for what they’ve said."

3) Spread the Bad News
When you've gotten a raw deal, your best weapon is word-of-mouth. Our consumer survey consultant crunches numbers on customer dissatisfaction. Her recent study found that "51 per cent of consumers who hear a negative story from a friend ... will actually not shop at that store." Hit the company where it hurts: the bottom line.

2) Demand Compensation
Don't settle with an empty apology - you'll end up feeling unsatisfied and the company likely won't learn from its mistake. "I do think it’s a good idea when you complain to ask to get something for your trouble," says our professional complainer.

1) Just Complain!
Maybe it's a stereotype, but we Canadians are pretty notorious for our quiet kindness (or is that apathy?). But holding our collective tongues isn't getting us anywhere. "We all benefit by complaining," our consumer survey consultant says. "We benefit because hopefully retailers and other companies get the lesson… The bottom line is [we should complain] so that companies improve the kind of service that consumers are experiencing today."


^TOP

 

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HOW TO COMPLAIN (TOP TEN TIPS): MAIN PAGE QUIZ: TEST YOUR COMPLAINING I.Q. COMPLAINT MAKEOVER: ONE FAMILY'S QUEST FOR A NEW MATTRESS INSIDER INTERVIEWS: PAULA COURTNEY ON SURVEYING CUSTOMER DISSATISFACTION TAMMY BAILEY ON CALL CENTRES DAVID RINGER ON THE SHOP FLOOR B.L. OCHMAN: PROFESSIONAL COMPLAINER
CREDITS

MORE MARKETPLACE: AIR TRAVEL COMPLAINTS TELUS COMPLAINTS MARKETPLACE ARCHIVES: SERVICES
WATCH THE STORIES:

How to Complain: The Insiders (Runs 12:34)
How to Complain: The professional complainer (Runs 9:56)
Note: Due to copyright issues, background music has been removed from the web versions of these stories.
[download RealVideo]

RELATED:

Bad experiences for shoppers are bad news for retailers: survey (January 25, 2005)

Telus call waiting too long (June 6, 2003)

NYSE fines TD Waterhouse for poor service (November 30, 2001)

Poor service cited in Internet-over-cable lawsuit (July 19, 2001)

Air Canada says poor customer service problems fixed (December 8, 2000)

Customer relationships not a high priority for Canadian business (November 11, 2000)

Public has no problem complaining about air travel (February 10, 2000)

NBN Insight: Service is the key to sales (December 21, 1998)

EXTERNAL LINKS:

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Complaints.com

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PlanetFeedback

Rip-off Report

B.L. Ochman's website and blog

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