10)
Start with the Supervisor
Work your way up with your complaint. If a person can’t help you, ask for
their supervisor. If
they can't help you, ask for their supervisor. If you've entered
the complaint centrifuge via a call centre, follow the script of our call
centre insider:
'There’s got to be somebody there supervising you guys. You put me
through to them now.'
9) Be Persistent
Don’t give up on your complaint. You may get frustrated, you may
feel like you’re getting nowhere in your quest – but keep your eye
on the prize: customer satisfaction. As
our on the shop floor insider explains, just when you think you've hit the wall
with your complaint,
'the manager comes in and ... says 'Fine, we’ll
give you a refund, no problem.'
8) Don’t Get Angry
If you're tempted to blow your top,
stop. No one likes dealing
with a jerk – and as our professional
complainer says, ‘When somebody’s
screaming and yelling, they’re not making
sense most of the time… It’s much
more threatening to stay calm than it is to scream
and yell.’
7) Don’t Let Them Put You on Hold
No one wants to hang out in on-hold
limbo. For starters, there's no guarantee you'll
ever have your call picked up again. "You have
every right to tell them not to put you on hold,"
says our call
centre insider.
6) Avoid the Sympathy Trap
You’re on a roll. Your complaining
effectively and you’re winning ground. And
then the person you’re complaining to drops
the sympathy card (which generally involves a lot
of nodding and phrases like: “That must be
frustrating” or “I an understand why
you’re upset.”) It’s a tactic,
says our call centre insider. They’re not
trying to be nice - “they’re just trying
to control the conversation.”
5) Write to the top
Our professional complainer says
writing a letter is a far better method of complaining
that voicing your beef over the phone: "I really
think the phone is an ineffective way to complain.
I always go right
to the top and I always let it filter back down
to where it should be handled to begin with.
When you use the phone, other people have the
ultimate weapon: they can hang up on you… And
there’s no record that you called."
4) Document Everything
As you move your complaint up the ladder,
it's important that you keep detailed notes of
all your interactions with the company, including
when you spoke with them, what was said, and with
whom you spoke (get their full name!) Our professional
complainer says "it’s
really crucial" that you keep tabs everything,
"because when you do escalate the complaint
to a higher level, you need to know who you spoke
to. That way, they know that they’re accountable
for what they’ve
said."
3) Spread the Bad News
When you've gotten a raw deal, your best
weapon is word-of-mouth. Our consumer
survey consultant crunches
numbers on customer dissatisfaction. Her
recent study found that "51 per cent of consumers
who hear a negative story from a friend ... will
actually not shop at that store." Hit the company
where it hurts: the bottom line.
2) Demand Compensation
Don't settle with an empty apology -
you'll end up feeling unsatisfied and the company
likely won't learn from its mistake. "I
do think it’s a good idea when you complain
to ask to get something for your trouble," says
our professional complainer.
1) Just Complain!
Maybe it's a stereotype, but we Canadians
are pretty notorious for our quiet kindness (or is
that apathy?). But holding our collective tongues
isn't getting us anywhere. "We all benefit by
complaining," our
consumer survey consultant says. "We
benefit because hopefully retailers and other companies
get the lesson… The
bottom line is [we should complain] so that companies
improve the kind of service that consumers are experiencing
today." |